Location: Ottawa, ON (Hybrid)

Application Deadline: March 30th, 2023

POSITION SUMMARY

The Delphi Group (Delphi.ca) and GLOBE Series (globeseries.com) are in search of a detail-oriented Invoicing & Accounts Receivable Specialist who can support the needs of this growing group of organizations. The Specialist will be responsible for preparing invoicing for a diverse set of private and public clients and leading collection efforts. The incumbent will also prepare general ledger reconciliations for related accounts and support other accounting activities within the team as required. The Specialist will work primarily virtually/remotely and will be in person at our Ottawa office 1 day per week.

KEY RESPONSIBILITIES

Client Invoicing:

• Prepare accurate monthly and ad hoc invoices in accordance with client agreements and guidance from project managers on a timely basis;
• Enter invoice details into accounting system, leveraging data from other internal systems, and allocate to appropriate general ledger accounts;
• Enter new client information into the accounting system as required;
• Send invoices to clients in a timely manner;

Accounts Receivable:

• Maintain and actively monitor accounts receivable aging report;
• Conduct professional follow-ups with clients with past due accounts;
• Provide appropriate accounts receivable information to internal parties on a regular basis;
• Escalate specific collections issues to Finance management team and organizational leads;
• Respond to customer inquiries professionally and in a timely manner

Accounting:

• Prepare general ledger reconciliations for all revenue and accounts receivable accounts;
• Assist Finance Manager with other reconciliations and accounting responsibilities on an as needed basis;

REQUIRED SKILLS AND COMPETENCIES

• 3-year College diploma or University degree in a relevant field (e.g. Business Administration, etc.) required;
• CPA designation (or working towards) preferred;
• A minimum of two years’ work experience within a finance / accounting environment;
• Experience with invoicing and accounts receivable preferred;
• Experience working in an accounting system required;
• Proficient in Microsoft Office 365, with strong skills in Microsoft Excel, Word, and Outlook;
• Ability to adapt easily to new software;
• Knowledge of financial and contracting practices;
• Ability to plan and organize day-to-day workload and set priorities;
• Strong interpersonal skills;
• Bilingualism an asset;

HOW TO APPLY

Please submit your cover letter/resume through the recruitment portal at http://delphi.zohorecruit.com and complete the associated pre-screening assessment.  The pre-screening assessment examines a candidate’s experience/skills for the role and mitigates any unconscious identity bias during our initial screening process. During this assessment, you should avoid including any identifying information, such as references to gender, geographic location, nationality, and/or age.

If you pass the initial pre-screening assessment, your cover letter/resume will be reviewed by the hiring committee. The most qualified candidates will be invited to participate in an interview process with hiring committee members.  If you have any questions about this process, kindly direct your enquiries to careers@globeseries.com.